School MIS vs Spreadsheets: What Multi-Academy Trusts Actually Need
For more detail, see Griddle.
A multi-academy trust or independent school signing a multi-year contract with a school management information system vendor is making a decision that is expensive and disruptive to reverse. A short list of direct questions, asked before signature rather than after, reduces the risk of discovering a gap once the school is committed.
Data governance is the first. Publicly funded and diocesan schools are accountable for how records are held, shared and retained. Ask where data is hosted, which certifications the provider holds and how access is restricted by role. A system with clear, role-based permissions and a full audit trail makes it far easier to show that records are handled properly when a governor, auditor or authority asks.
Community and admissions rules deserve attention too. Faith schools frequently apply admissions criteria tied to the parish or the diocese, so the system should record the fields those criteria depend on and support the oversubscription process cleanly. If a platform cannot hold the data your admissions policy needs, the office ends up keeping a spreadsheet on the side, which defeats the purpose of a single system.
Read more from Griddle.
Spreadsheets are where many multi-academy trusts start, and for a single form entry they can just about cope. Run several schools from them and the cracks show quickly. Versions multiply, formulas break, and no one is quite sure which file is current. For a trust accountable to governors, the Department for Education and parents, that is a real risk rather than a minor annoyance.
A multi-academy trust or independent school signing a multi-year contract with a school management information system vendor is making a decision that is expensive and disruptive to reverse. A short list of direct questions, asked before signature rather than after, reduces the risk of discovering a gap once the school is committed.
Data governance is the first. Publicly funded and diocesan schools are accountable for how records are held, shared and retained. Ask where data is hosted, which certifications the provider holds and how access is restricted by role. A system with clear, role-based permissions and a full audit trail makes it far easier to show that records are handled properly when a governor, auditor or authority asks.
Community and admissions rules deserve attention too. Faith schools frequently apply admissions criteria tied to the parish or the diocese, so the system should record the fields those criteria depend on and support the oversubscription process cleanly. If a platform cannot hold the data your admissions policy needs, the office ends up keeping a spreadsheet on the side, which defeats the purpose of a single system.
Read more from Griddle.
Spreadsheets are where many multi-academy trusts start, and for a single form entry they can just about cope. Run several schools from them and the cracks show quickly. Versions multiply, formulas break, and no one is quite sure which file is current. For a trust accountable to governors, the Department for Education and parents, that is a real risk rather than a minor annoyance.
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